Schedule, start, and join meetings using your WebEx™ Console

How to schedule and invite participants

1. Visit http://btconferencing.webex.com and select login in the upper right hand corner
2. Enter your User name and Password noted on your wallet card. Click Log In.
3. Select Host a Meeting then Schedule a Meeting
4. Nine Meeting Wizards will guide you through the scheduling process. At the Teleconference step, select Teleconference details and then enter your BT MeetMe dial-in number and Participant passcode.
5. To invite your participants, use step 4 ("Invite Attendees") of the Scheduling Wizard.
   • To save time, enter only your email address in step 4.
   • After you have scheduled the meeting, you will receive an email invitation. To then forward to invitees: STEP 8
6. When the scheduling process is complete, select Schedule (or select Start to begin your meeting immediately). You will view a Meeting Scheduled page. Click OK to confirm.
7. You will receive an email that confirms your meeting details and provides you with a Meeting number and Meeting password.
8. Invite your participants to your meeting, forward to them the attendee email you received after the "Invite Attendees" step. (The email begins "Hello [Your name], has invited you to join a meeting.... ".) Check that it includes:
   • Topic of meeting
   • Date and Time of meeting
   • Meeting number
   • URL: http://btconferencing.webex.com
   • BT MeetMe US & Canada toll free dial-in number
   • For participants joining from other countries, also include their Global Access numbers (available at www.btconferencing.com/btmeetme/)
   • Participant passcode
   • Note: DO NOT include your Chairperson passcode

How to start a scheduled meeting

Connect to WebEx

1. Enter the web conferencing url noted on your wallet card. Select Log In in the upper right hand corner.
2. Enter your User name and Password noted on your wallet card. Click Log In.
3. Click Start to begin your web conference.

Connect to BT MeetMe

1. At the start of your meeting, dial your BT MeetMe dial-in number and follow the prompts. Enter your Chairperson passcode, followed by #. To prevent fraudulent use, please do not share your Chairperson passcode.

How to join a meeting

1. Participants can join the web conference by visiting the WebEx URL -- or simply clicking on the URL in their invite, then entering the meeting number.
2. Participants will also need to join the audio portion of the meeting by dialing your BT MeetMe dial-in number and participant passcode, followed by #.

First-time users should allow 3-5 minutes to download the WebEx plug-in before the meeting.