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Before Meeting
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| Set meeting times that work across time zones |
Remember your participants may be in time zones other than your own. |
| Double check the confirmation email for accuracy |
Be sure to check the details of your confirmation
email upon to receipt to ensure accuracy. |
| Communication prior to the call is critical |
A BT Event Call Coordinator will contact you prior to your call to
confirm details, discuss how the call is run, review web conferencing details,
and answer last minute questions. |
| Cancel a call |
If you must cancel your call, please contact the
BT Conferencing Help Desk 24 hours prior to start time. |
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During Meeting
|
| Begin and end meetings on time |
If you are the host of the conference, call a few minutes early.
Use the extra time to greet presenters or discuss any last minute concerns with the operator. |
For interactive conferences, participants may mute their
phones by pressing 
 |
If you have a large conference, your conference call will
generally be listen only. However, if you have an interactive call, participants may mute and unmute their lines.
Note: If you are the host or speaker, the feature to mute/unmute does not apply. |
Help is always available by pressing
 |
For all BT Event Calls, the operator will be monitoring your call for help signals:
.
Note: For security reasons, the operator is not listening, but is monitoring the call in case
of any issues. |
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After Meeting
|
| Remind participants about follow-up or review |
If you recorded the event, remind participants
(and other invitees who did not attend the meeting) that there is replay and recording available (if applicable). |
| Post-call features will be sent to host |
If host has requested post-call features, such as a
participant list or a recording of the conference, this information will be sent after the conference. |
