WebEx Web Conferencing Presenter Tools

Learn how to ensure a positive and productive WebEx experience with the extensive range of presenter tools available. A description and a guide are provided below.

Sharing Content

There are several ways a presenter can share content using WebEx Meeting Center:

Presentation and document sharing

Pros

  • Is faster and more bandwidth efficient than application or desktop sharing.
  • Is ideal for sharing presentations or documents that you do not want to edit during the meeting.
  • Lets you and participants annotate content.

Cons

  • Does not let you edit the content during the meeting.

Application sharing

Pros

  • Lets you edit the content of any presentation or document open in the application.
  • Lets you grant attendees control of the application.
  • Is ideal for software demonstrations.
  • Lets you and attendees annotate the application and documents that are open in it.

Cons

  • Requires more bandwidth than presentation or document sharing.

Desktop sharing

Pros

  • Lets you quickly share multiple applications at once.
  • Lets you show any part of your desktop, including file directories.
  • Lets you grant attendees control of your desktop, access files, and run applications.
  • Lets you and attendees annotate your desktop and any applications.

Cons

  • Requires the most bandwidth among sharing options.
  • Lets an attendee with remote control access any part of your computer and modify any files, which may be a security concern.

Sharing content can be initiated from a number of places within WebEx Meeting Center:

Quick Start Tab – Gives the host quick access to the most commonly used sharing options via icons directly through the meeting window, see Figure A below for an example of the Quick Start page.

Figure A – Quick Start page

Quick Start Tab

Toolbar Icons - Allows access from the tools bar at the top of the meeting sharing tab.

Toolbar Icons

Drop Down Menus - Allows access to the sharing options via the drop down menus at the top of the meeting window consistent with that of windows based programs.

Drop Down Menus

Presenter tools

WebEx includes Annotation Tools which presenters can use to enhance the effectiveness of their discussion. These same tolls can be made available to participants. The meeting Host grants access to the tools by selecting an individual (or the group icon group icon) listed in the Participant Panel using a right mouse click and then modifying the privileges to include Annotate.

Presenter tools

5) Pointer

Lets you point out text and graphics on shared content. The pointer displays an arrow with your name and annotation colour. To display the laser pointer, which lets you point out text and graphics on shared content using a red laser beam, click the downward-pointing arrow. Clicking this button again and then clicking the Close button turns off the pointer tool.

2) Text

Lets you type text on shared content. Attendees can view the text you have entered after you type it and click your mouse in the content viewer, outside the text box.

3) Line

Lets you draw lines and arrows on shared content. For more options, click the downward-pointing arrow. Clicking this button again and then clicking the Close button turns off the Line tool.

4) Rectangle

Lets you draw shapes, such as rectangles and ellipses on shared content. For more options, click the downward-pointing arrow. Clicking this button again and then clicking the Close button turns off the Rectangle tool.

1) Highlighter

Lets you highlight text and other elements in shared content. For more options, click the downward-pointing arrow. Clicking this button again and then clicking the Close button turns off the Highlighter tool.

6) Annotation colour

Displays the Annotation Colour palette. Select a colour to annotate shared content. The Annotation Colour palette closes.

7) Eraser

Erases text and annotations or clears pointers on shared content. To erase a single annotation, click it in the viewer. For more options, click the downward-pointing arrow. Clicking this button again and clicking the Close button turns off the eraser tool.

View Tools

The View Tools allow the presenter to adjust what is being seen while they are actively presenting or sharing. This toolbar can be found at the bottom left hand corner of the meeting console while a document or presentation is being shared.

View Tools

1) Standard View/View Thumbnails

Clicking Standard View displays the shared content as you would normally view it. To display thumbnails, or miniatures, of shared pages, slides, or whiteboards to the side of the content, click View Thumbnails. This tool helps you locate a page or slide quickly. Click Standard View to return to normal viewing of the shared content.

2) Full-Screen View

Displays shared content in a full-screen view. Helps you to ensure that participants can view all activity on your screen. Also helps to prevent participants from viewing or using other applications on their screens during a presentation. Click ESC to return to the content viewer.

3) Rotate page right / left

Allows the presenter to rotate the presentation or document to the left or to the right if desired.

4) Document Size

Allows the presenter to adjust the view within the meeting window to allow them to fit a larger presentation into the meeting window as well as increase the size of the view.

5) Zoom In /Zoom Out

Lets you display shared content at various magnifications. Click this button, and then click the page, slide, or whiteboard to change its magnification. For more magnification options, click the downward-pointing arrow.

6) Synchronize Displays for All

For presenters, synchronizes all participants’ displays with your display. Helps to ensure that all participants are viewing the same page or slide, at the same magnification, as in your display.

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