BT MeetMe with Dolby Voice

Add meeting details to an email signature

You can simplify setting up meetings by saving your BT MeetMe with Dolby Voice details in your email signature. Then you can easily drop them into a calendar invite as you need them.

Note: These instructions are for Microsoft® Outlook 2010.
To create signatures in other email programs, see the last section on this page.

  1. Open a new email message. On the Message tab, in the Include group, click Signature, and then click Signatures...
  2. On the E-mail Signature tab, click New.
  3. Name your signature: MeetMe with Dolby Voice and then click OK.

  4. Copy and Paste the below meeting invite template into the 'Edit signature' box
  5. Meeting Details

    -------------------------------------------------------------------------------------------------------------------------------------------

    Please join my meeting by computer or smart phone:
    https://my.webjoin.com/dolby/?passcode=type your participant passcode here

    If this is your first time joining, you may be prompted to download the BT MeetMe with Dolby Voice plug-in. Use a stereo headset for the best sound quality.


    Or join by phone with these dial-in numbers and passcode:
    [** Populate the numbers below, as required for your attendees**]

    UK: XXXXXXXXXXX
    USA: XXXXXXXXXX

    Participant passcode: [type your participant passcode here] ~ then #

    If your country is not listed above, click here to view more country dial-in numbers [include your 'more country dial-in numbers' link which should match the link in your new account email]

  6. IMPORTANT: The above template uses placeholders for the participant passcode, phone numbers and 'more country dial-in numbers' link. You should edit the signature so that the meeting details match what was provided in your new account email:
    • Replace any passcode references with the participant passcode in your new account email.
    • Update the countries and phone numbers to match those behind the View more country dial-in numbers link in your new account email.
    • Update the View more country dial-in numbers link to match the link in your email.

    If you did not receive a new account email, please contact the helpdesk.

  7. Add any additional salutation information relevant to you, such as name, title, email, phone, etc.
  8. To finish creating the signature, click OK.
  • Open a new calendar invite.
  • On the Insert tab, click Signature.
  • Select MeetMe with Dolby Voice. Your meeting details will be added to your invite.
  • Make sure the participant passcode, links, and phone numbers in your signature match what is in your new account email
  • Make sure you DO NOT send your chairperson passcode — this is for you to use to securely start your meetings
  • We've included phone numbers for 2 different countries in our template, but feel free to include only the countries your participants need.