WebJoin Chairperson User Guide

  1. What is WebJoin?

    WebJoin offers you a quicker and easier way to arrange and join a web conference.

    This is achieved by using one passcode to access both your web and audio conference, and by providing a single URL that can be used to access every web meeting you set up or attend.

    Please note: WebJoin does not support recording of web conferences, or uploading presentations to the server for an upcoming meeting. If you require either of these features, please follow the usual (non-WebJoin) process for arranging your web conference.

  2. How do I send out a meeting request using WebJoin?

    1. Set up your meeting in the usual way, using our MS Outlook calendar to invite all the participants you would like to attend.
    2. Using the sample invitation content we have provided you with, copy and paste the content into the body of your calendar invitation.
    3. Fill in the following details:
      • Date of Meeting
      • Time of Meeting
      • MeetMe Audio Dial-in Numbers
      • MeetMe Audio Participant Passcode
      • Make sure to include the www.webjoin.com URL
    4. Send out your meeting invitation.

  3. How do I start my first meeting using WebJoin?

    1. At the time of your meeting, dial into your audio conferencing service in the usual way.
    2. Open your internet browser and go to www.webjoin.com.
    3. Type in your name.
    4. Type in your email address.
    5. Type in your chairperson passcode.
    6. Click on the Join button to be taken to your web conference.

  4. How do I start future meetings using WebJoin?

    1. At the time of your meeting, dial into your audio conferencing service in the usual way.
    2. Open your internet browser and go to www.webjoin.com.
    3. Type in your chairperson passcode and click on the Join button to be taken to your web conference.

  5. Where can I go for further help or information?

    1. If you need assistance, please contact the helpdesk at the numbers below.
    2. For further information please go to www.btconferencing.com/webjoin/.